In my previous article we checked out the permissions system in Alfresco. Sometimes, we may find ourselves in a situation where none of the default privileges match our needs and so, we need to create a new role with those set permissions. In this article I will show you how to create a new role with the desired privileges.

Steps to Create New Role

Step 1:

Create sitePermissionDefinitions.xml under following location in your Alfresco installation.

<ALF_Home>\tomcat\webapps\alfresco\WEB-INF\classes\alfresco\extension

Step 2:

Copy site related entry from existing sitePermissionDefinitions.xml file from following location

<ALF_Home>\tomcat\webapps\alfresco\WEB-INF\classes\alfresco\model

Step 3:

Add one more entry of “permission Group” in new sitePermissionDefinitions.xml file

It should look like this after adding entry

<?xml version='1.0' encoding='UTF-8'?>

<!DOCTYPE permissions >

<permissions>  

   <namespaces>

     <namespace uri="http://www.alfresco.org/model/system/1.0" prefix="sys"/>

     <namespace uri="http://www.alfresco.org/model/content/1.0" prefix="cm"/>

     <namespace uri="http://www.alfresco.org/model/site/1.0" prefix="st"/>

   </namespaces>  

   <permissionSet type="st:site" expose="selected">

     <permissionGroup name="SiteManager" allowFullControl="true" expose="true" />

     <permissionGroup name="SiteCollaborator" allowFullControl="false" expose="true">

         <includePermissionGroup permissionGroup="Collaborator" type="cm:cmobject" />

     </permissionGroup>    

     <permissionGroup name="SiteNewRole" allowFullControl="false" expose="true">

            <includePermissionGroup permissionGroup="Contributor" type="cm:cmobject" />

     </permissionGroup>    

     <permissionGroup name="SiteContributor" allowFullControl="false" expose="true">

         <includePermissionGroup permissionGroup="Contributor" type="cm:cmobject" />

     </permissionGroup>    

     <permissionGroup name="SiteConsumer" allowFullControl="false" expose="true">

         <includePermissionGroup permissionGroup="Consumer" type="cm:cmobject" />

      </permissionGroup>    

   </permissionSet>

</permissions>

In this case we have added new role called “SiteNewRole”

Step 5:

Add entries related to new role in property files permissions.get_en.properties

<ALF_HOME>\tomcat\webapps\share\WEB-INF\classes\alfresco\site-webscripts\org\alfresco\modules\documentlibrary\

group.SiteNewRole =New Collaboratorrole.SiteNewRole =New Collaborator Role

Step 6:

Add following entry in slingshot_en.properties

<ALF_HOME>\tomcat\webapps\share\WEB-INF\classes\alfresco\messages

role.SiteNewRole=New Role privileges

NOTE: Ideally we should not change out of box files for customization best practice is to override the given component using extension module

Further Reading:

http://docs.alfresco.com/4.0/tasks/rm-roles-add.html

Looking for quality Alfresco Web Hosting? Look no further than Arvixe Web Hosting!